Foodservice Conference Exhibitor Shipping & Handling

To ensure your booth materials and products arrive on time for the expo on Friday, August 1, you'll want to review the exhibitor schedule for specific move-in and move-out dates and times.

Use the chart below to determine shipping materials and perishable products to your booth.

Freight Type	Dates Accepted	Handling Charges
Advance Warehouse	June 23 - July 24 8:00 a.m. - 4:30 p.m.	Booth Materials Only $115 per hundred weight* Materials will automatically be moved from the warehouse to your booth before the exhibitor move-in date Shrink wrap/palletize all boxes secure with detailed labels View Label
Direct to Show-Site	July 30 - July 31 8:00 a.m. - 4:30 p.m. August 1 8:00 a.m. - 10:00 a.m.	Booth Materials (or anything that should go directly to your booth): $120 per hundred weight* Shrink wrap/palletize all boxes safely with detailed labels View Label
Perishable Product (Direct to Show Site)	July 31 8:00 a.m. - 4:00 p.m. August 1 8:00 a.m. - 10:00 a.m.	Perishable Product for Cold Storage: $85 per hundred weight* if packed separately from booth materials (includes delivery to/from cold storage) Shrink wrap/palletize all boxes safely with detailed labels View Label
Cartload Service	July 31 8:00 a.m. - 4:00 p.m. August 1 8:00 a.m. - 10:00 a.m.	One cartload: $75 Dock to Booth one way 8 pieces or less, under 200 lbs. One cartload per booth Label with booth number and exhibiting company name

^*100-pound minimum for all material handling charges

If the catering company is preparing samples for your booth, they will send you a specific label to use. DO NOT send products to be used by the caterer with other fresh products intended for your booth. Failure to separate the product will result in misdirected, misplaced, or lost product.
Booths in Serra Ballrooms: Monterey Marriott - Eddie Guice
Booths in DeAnza Ballroom: Portola Hotel - Megan Strandburg

Shipping Advice

We recommend you ship to the advance warehouse if you can. This ensures your freight is in your booth by the time you arrive. If you ship directly to the show site, please ensure that your freight arrives during the time frame we outline in the exhibitor schedule. Any freight received outside of this window may be refused by the facility or take longer to get to your space.
Prior to shipping your freight, complete the Material Handling form (if you don't know what you're shipping – estimate, you will be billed for the actual weight), and Payment form. Make sure to submit them as required.
Label every box in your shipment individually, and don't forget to include your booth number. Sometimes pallets are broken down in the shipping or material handling process. If this happens, your boxes will still make it to the correct booth if you have all boxes labeled properly. If you plan to have a return shipment, make sure to bring those labels to the show.
If sending your product to cold storage, make sure you use that specific label – do NOT send products directly to the venue.
DO NOT send products for sampling that are meant for the caterer using the Cold Storage label. Get that information from catering.
Use your own shipping provider or have Tricord ship for you and receive discounted rates.
Provide your shipping carrier with the Delivery Map so they know exactly where your shipment needs to go. There are different drop-off locations at the conference center depending on your booth location.
Do not forget to plan for outbound shipping. Complete the Outbound Shipping Form to receive outbound bills of lading at the close of the show. The expo ends on Friday; your outbound shipment will need to leave by Saturday.

Refrigerated Storage

If you need assistance with pre-show storage of perishable products or sourcing your product locally, please make plans directly with our recommended Produce Supplier. 
 
On-site refrigerated storage is available at no charge, compliments of Boskovich Farms, Inc. Reservation is not required. Review times for Perishable Product deliveries in advance. 

Product will be unloaded onsite, stored in cold storage trailers, and delivered to the exhibitor's booth on Friday, unless requested otherwise in advance.
 
Products left in the refrigerated trailer after 3:00 p.m. on Friday will be donated to the food bank unless alternate arrangements are made at the exhibitor service desk. 